![]() Internal communication techniques like writing a memorandum are meant for readers who’re usually on a tight schedule. Keep it casual, write in an active voice and maintain a conversational tone by using words like ‘we’ and ‘you’. Your subject line should be informative so that readers exactly know what they’re about to read.Īlways remember that the purpose behind writing a memorandum is to send a message you couldn’t communicate in person. The subject line is the first thing that any reader notices. But is your memo creating the desired impact that you hoped for? There are several key pointers to remember on how to write a memo that persuades and impresses your readers. Writing a memo how to#Let’s look at how to write a business memo that impresses your readers.ĭrafting a memo seems simple. Writing a memo that people don’t ignore is a skill. ![]() Why is that? The answer is simple: your memos are just too long and rambling. It could be about something small like a company picnic or a bigger announcement like a restructuring of teams.īut sometimes people just ignore your memos. Thank you.It’s one of the most commonly used forms of business communication: the memo.Ī memo, short for memorandum, is generally a short message for internal business communication.Ĭompanies send memos to send messages on policies and procedures to a large group of people. Looking forward to your active participation. We will be meeting their representatives today at 6:00PM in Meeting Room-1. We are planning to hire their services for the purpose of interior decoration of our office premises. Hasta La Vista is a Hyderabad-based interior décor organization and it is one of the fastest growing firms in the business. The decision taken at the end of that meeting was to contact an interior décor firm. Subject: Meeting with Hasta La Vista today at 6:00PM in Meeting Room- 1Īs per our earlier discussion dated, we were planning to renovate the interior of our office. Summary − Meeting representatives of Hasta La Vista for the purpose of interior decoration of our office premises. Writer’s initials − A memo is completed by the writer’s initials, not his/her signature, immediately after the last sentence. However, if one of the individuals clearly outranks the others, place that name first. In the case of good news, bad news, refusal, rejection or approval, a short message is mentioned here before providing the details in the Discussion Section.ĭiscussion − Details of the problem, the approach to solving it, analysis, evaluation, and recommendations are mentioned here.Ĭonclusion − Rounds up the main points and provides necessary action and directions for the readers.ĭistribution list − Names on the distribution list are usually typed in alphabetical order. Introduction − States the memo’s purpose and scope. Message − This section contains Introduction, Discussion (contains 2-3 middle paragraphs mentioning the details), and a Conclusion. Subject − Mention the topic in a few words (5-6) but it should clearly state the purpose. It negates complimentary closes like ‘With Regards’.ĭate − Mentioning the date helps in tracking the memo. For example - To: Refer Distribution List on page 14.įrom − The name and designation of the sender is mentioned here. If the number of readers exceed five, mention them at the end of the memo under ‘Distribution List’ and refer to it on the ‘To’ line. The ‘To’ line negates salutation usages like ‘Dear’. Writing a memo full#To − Reader’s full name (include honorary titles, but keep generic titles like ‘Mr.’, ‘Ms.’ out. It should not contain jargon or highly technical language. Summary − placed at the beginning of the memo, should condense the subject to five or ten lines. ![]() Format of a MemoĪ memo normally includes the following elements −Īttachments − documents attached to the memo for reference. ![]() It also helps in conveying information, presenting an informal report, and proposing a solution to a problem.Ī business memo is appropriate to use when making company announcements such as employee appointments, promotions and changes in company policies. The primary purpose of writing a memo is to support decision-making by documenting a reference for future use. ![]()
0 Comments
Leave a Reply. |
AuthorWrite something about yourself. No need to be fancy, just an overview. ArchivesCategories |